Ngā Tikanga me ngā Here Whakamahi

Preface

To support the ongoing improvement of Kia Takatū ā-Matihiko and ensure you get the most out of the programme we collect and store information about those who use our portal or attend face-to-face or virtual meetings.

Outlined below are the ways in which we collect, store and use your information and what your rights are as a participant in Kia Takatū ā-Matihiko, the National Digital Readiness Programme.

If you have any questions or concerns about your privacy, please contact us in the first instance by email: patai@kiatakatu.ac.nz

Protecting your information

All information collected is stored by CORE Education Limited, on behalf of the Ministry of Education, as an approved agent for Kia Takatū ā-Matihiko, the National Digital Readiness Programme and will be treated as confidential and kept securely.

We will ensure that any personal information provided to us will be treated in accordance with the Privacy Act 1993 and not be used or disclosed other than according to these terms and conditions and the law.

There are some required fields as part of building your profile. These are collected to help us improve your experience as part of Kia Takatū ā-Matihiko and ensure we are providing the right level and type of service to different regions. Collection of this information will also allow us to know all regions and schools have had the opportunity to participate in the programme.

If you think that any information we have about you is incorrect or incomplete, please let us know and we will correct or update it as soon as possible.

You can request a copy of your personal information held by CORE Education Ltd on behalf of Kia Takatū ā-Matihiko by making a request to the Programme Manager, Kia Takatū ā-Matihiko, patai@kiatakatu.ac.nz OR

c/o Programme Manager, Kia Takatū ā-Matihiko
CORE Education Limited
PO Box 13678,
CHRISTCHURCH 8141
New Zealand

Programme Evaluation

Evaluation is an important part of Kia Takatū ā-Matihiko. By gathering information and feedback from users, we can continue to improve the programme and ensure that it is working for all kaiako, teachers, tumuaki, and principals.

Anonymised information that may be used for evaluation, with your permission, include:

  • Region, English or Māori medium, school name, teaching role
  • Progress through courses
  • Results on Self Review Tool
  • Events enrolled for
  • Metadata about use of the website and components of the programme.

Your personal details (name, email address) will be securely stored and will never be visible to evaluators.

Who will see your data

Anonymised data will be seen by the website administrator and researchers from The New Zealand Council for Educational Research (NZCER) who are leading the evaluation of the programme.

Collated (grouped) anonymised data will be seen periodically in reports generated for leaders and facilitators of the programme, including CORE Education and partner organisations including Computer Science Education Research Group, University of Canterbury (UC CSERG), UC Education Plus (EdPlus), Young Animators (YA), Digital Technology Teachers Aotearoa (DTTA), AATEA Solutions, Code Club Aotearoa (Code Club), The Open Polytechnic, Kia Ata Mai Educational Trust and Te Papa Tongarewa.

The Ministry of Education, as funders of the programme will periodically receive collated and anonymised data reports as part of regular monitoring and evaluation of the programme.

What happens if I opt out?

Opting out of evaluation

If you opt out, we will not use your individualised data described above for evaluation purposes.

However, as part of the evaluation and reporting, CORE Education will provide statistics about the total number of unique users registering on the website and using various components, and you will still be counted in these statistics.

Opting out of communications

You may opt out of communications from Kia Takatū ā-Matihiko. You can do this in the following ways:

  • By updating your profile and unchecking the box at the bottom of the page “I want to receive email updates”.
  • By contacting patai@kiatakatu.ac.nz
  • By using the links provided within the email communications we send to you.

Once you opt out, we will store your information so as to support our reporting requirements, as per our Terms and Conditions. We also require this information to ensure we do not contact you in the future should another party provide your contact details to us without your permission. Please see below for further information on how we use your information for reporting and evaluation.

If you opt out of regular communications, we will contact you only in the event of important programme updates or changes to the terms and conditions of the programme.

Data Storage

Collected data will be stored securely in systems and platforms only accessible to the security and development teams. Data is secured in CORE Education’s AWS platforms using encryption.

Access to non-anonymised data is held behind firewalls and jump stations.

Using the Programme Components

General

The Kia Takatū ā-Matihiko digital platform and its contents - including pages, documents, graphics, audio and video - are subject to copyright laws of New Zealand and, through international treaties, other countries. The copyright is owned by the New Zealand Ministry of Education (unless the content is identified as being the property of another party).

Please see our full Copyright page to determine how you may use or reproduce any of the contents of Kia Takatū ā-Matihiko.

We use third-party applications to deliver our digital platform. They include:

  • iQualify to deliver our suite of Pīkau.
  • Social media platforms: Facebook, Twitter and Instagram.
  • Reporting: Qlik, customised and anonymised data collected from digital platform for reporting and evaluation.
  • Email communications: Mailchimp.

iQualify is customised for the use of Kia Takatū ā-Matihiko and information collected on these platforms remains secure as per our terms and conditions.

Digital Platform components which were custom built include our Web portal (incl. your Dashboard); Ngā Kiriahi / Community of Practice; Te Tokorima-a-Mahuika / Self Review Tool; and Ki te ahikāroa / Meetups (event management system).

Specific programme components terms

Te Tokorima-a-Mahuika / Self Review Tool

  • Using the Self Review Tool as an individual

    1. The results of your self review are personal to you and not shared with any third party.
    2. Kia Takatū ā-Matihiko uses aggregate data in the evaluation process to track how the tool is being used.
    3. You can share your personal report with whomever you choose by printing out or saving locally to your computer and sharing in a format you choose.

  • Using Group Review Function

    When you set up a group within Te Tokorima-a-Mahuika

    1. You won’t be able to see who each report relates to, as this remains private to the individual unless they choose to share it with you directly.
    2. You can share your group report with members of the group.
    3. It is important for you to be aware that as group owner, you are able to share data belonging to others.
    4. If you, or any of your group members, intend to share the collated review tool report with anyone who is NOT a group member, please ensure you have requested and obtained all group members permission, prior to sharing the report with a wider audience.
    5. If one of your team leaves the group, their data will no longer be included.
    6. If you as the owner choose to delete the group, the combined report will no longer be available.
    7. You will need 3 or more responses from your team for these reports to be visible.

Te Pā Pouahi Course / Digital Leaders Course

  1. When you sign up as a Digital Leader or for Te Pā Pouahi, you are agreeing to be contacted by our Facilitation team to ensure you are able to access the full programme and support.
  2. You may opt-out of general communications of Kia Takatū ā-Matihiko, however, our Facilitators will still be able to contact you directly.
  3. If you identify as a Pouahi / Digital Leader, your personal identifying information will be made available to our Te Pā Pouahi Facilitation team.
  4. If you choose not to opt-in to Te Pā Pouahi, you will still be able to complete the Pouahi Pīkau without facilitation.
  5. You may opt-in or opt-out at anytime to participate in the full course.

Ki te Ahikāroa / Meetups

  1. Course cancellations: In the unlikely event of cancellation of the event, registered participants will be notified by email. The organisers may alter the times, dates and speakers of this event by notice to you at any time. While we are sorry if this causes inconvenience, the organisers will not be liable for any loss or damages arising from such changes.
  2. Withdrawals: If you are unable to attend the course please contact meetups@kiatakatu.ac.nz prior to the event. We’d appreciate knowing 48 hours prior to the event, however if the unexpected happens and you can’t make the event, do still contact us.
  3. Photography, Video and Audio: Please be aware the Kia Takatū team, facilitators or teachers may be taking photographs, video and or audio to record events. These may be displayed on websites or social media for education and or promotional purposes. By attending the workshop you understand that these images and recordings may be used by the Ministry of Education in Kia Takatu ā-Matihiko related marketing and promotions. You understand that if you do not wish to have your image or voice recorded you must inform any media person taking your photo, videoing you or recording your voice at the workshop. It is your responsibility to remove yourself from the photo, video or voice recording situations. Photographers will do their best to take group images that do not identify people and will seek permission in particular instances where close ups are taken. Attendees posting on social media will be asked to check with you first, before posting.
  4. Kia Takatū ā-Matihiko does not accept responsibility for images posted by attendees.
  5. Contact Details: By registering for this event, you agree to us passing on your contact details to the event facilitator.

Ngā Kiriahi / Communities of Practice

For full guidelines and terms of use for Ngā Kiriahi please see here: https://ngakiriahi.kiatakatu.ac.nz/guidelines

Ngā Kiriahi membership is available to all Kia Takatū ā-Matihiko registered users. You are automatically registered for this service when you sign up to the programme.

Whilst discussion boards are private and only visible to members of Ngā Kiriahi, it is considered a public forum and as such, we encourage users to be mindful of how they're sharing and using the information they consume on Ngā Kiriahi. For more guidelines, please see https://ngakiriahi.kiatakatu.ac.nz/guidelines

Who can I contact about the evaluation?

If you have questions about the evaluation, please contact patai@kiatakatu.ac.nz.